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The Condo Manager's Secret Weapon

 

March 30, 2022 (Investorideas.com Newswire) Managing condominiums is challenging for even the most seasoned of managers. Although they're a great style of housing for some people, they require some research and due diligence before buying one. Managing them effectively can be quite challenging. It can be tough to keep track of all the different rules, regulations, and potential repairs needed at your condo community. As a manager, you have to make everybody happy while also enforcing rules. That can be daunting at best! Then there's the maintenance, upkeep, selecting vendors, and hoping that things aren't going to break down. What about budgets and collecting dues? Depending on the condo community's portfolio size, finding more efficient management methods can be tough. Introducing the condo manager's secret weapon: automation software! Here are a few ways using condominium management software can help maintain the value of properties in the condo, help improve cash flow, and ultimately get a great ROI on investing in condos. Check it out below.


Powerful Automation

When managing a condo community, automation can be a manager's best friend! It just makes your job easier. Part of your job as a condo manager is to help the association save money, allocate funds, and track information/data. Doing so manually can be difficult and even inefficient. Here are just a few of the tasks automation can solve:

  • Managing documents
  • Billing
  • Notices
  • Communication between members
  • Financial tracking
  • Dues and receipts
  • Repairs and maintenance requests
  • Gathering accurate data
  • Generating reports
  • Preventing errors
  • Simplified invoices

Remember that automation doesn't replace the needs to perform these tasks, it simply streamlines them. By automating some of the functions of your role, it makes it easier to perform better and more consistently for all members of the community. No matter the size of your condominium portfolio, automation will ultimately make your job easier, improve the happiness of your residents, cut costs, and make your association more appealing to potential new residents looking to move in at some point in the future.

Easy Report Generation

Paperwork can be a pain in the neck, even for the most resolute managers. Every manager needs to assess key performance indicators and reports to understand the General health of the community. Whether it's financials, resident satisfaction, or budgeting for maintenance / repairs, reports are necessary for making better decisions. Knowing what metrics to check on is all part of a property manager's job. Select your kpis on your automation software and get your reports promptly. A few minutes spent inputting parameters and saving extensive time later on. Understanding who owns which properties, tracking ownership management, assessing previous financial reports, and maintaining tight control over budgets are all much easier with automated reporting procedures. So, meticulously select what you want to assess, run it through your condo management software, and let the software do the rest! It'll make managing your community-and understanding/analyzing your reports-so much simpler.

Integrated Maintenance Requests

Maintaining your condo community should be a simple thing, but it can sometimes evolve into a more herculean task depending on what needs to be done. Doing repairs on existing buildings, managing new construction, and maintaining common areas can present certain challenges. Choosing vendors is a complex job. It all starts with assessing the extent of the maintenance needing attention. To address the actual concerns. After that, selecting vendors becomes the property manager's responsibility. Using a powerful software tool can help you better assess vendors, collect bids, define the scope of work, and ultimately select a vendor. Software takes an extensive process and streamlines it significantly.

Special Assessment Calculations

In a homeowner's association, there are a few things that sort of define the experience. To begin with, there's understanding the CC&Rs and bylaws. Then there's participating in meetings and paying dues. But a manager also has to calculate special assessment fees and allocate funds appropriately. In most homeowners associations and condo communities, special assessment fees are collected at certain times. These are simply fees that are assessed outside of typical dues. They're used for major repairs and emergencies. Assessing them appropriately required finesse and a keen understanding of budgets/past financial data. Using all the available resources to calculate special assessments is necessary to do them properly while avoiding causing conflicts among the community.

Online Payment Processing


Everyone has to pay their dues at the condo community. It's all included in being part of the association. Dues aren't arbitrary rent payments designed to make homeowners' lives difficult. Instead, they're more like having homeowners insurance or pooling money into a community effort. Dues are used to pay for repairs, upgrades, and quality of life benefits for the entire community. This might be in the form of adding new amenities to the common areas, repairing homes after a major storm, or basic structural repairs. So, it makes sense to find ways to make it easier for homeowners to pay their dues. Using automation software solves this problem by making electronic payments a breeze for everyone.


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