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How to Successfully Relocate Your Headquarters


November 12, 2020 ( Newswire) The moving industry generates billions in revenue annually, and many moves and business processes involve relocating corporations. There are multiple reasons to consider moving your business, such as increasing your workspace and improving access to qualified workers.

Although any move can be stressful and complicated, relocating your corporate headquarters presents unique challenges. With careful planning and preparation, it's possible to relocate smoothly and avoid disrupting operations.

Identify your objectives.

The reasons you plan to move your business to a new home will determine which locations you should consider. If you're concerned about increasing your access to qualified workers, you may focus on researching locations where people receive appropriate training and target new graduates from local programs. If your priority is to reduce overhead while increasing available workspace, you may focus on rural locations where it's less expensive to rent facilities. Moving is an expensive, time-consuming process, and it's vital to ensure you resolve your core issues to ensure your move fulfills your business goals.

Find a new space.

Once you clarify your objectives and begin your research, you'll be able to identify suitable locations for your headquarters. This choice will denote what type of move you're looking at. Additional information may help you narrow down your options. One region may have suitable facilities while another area may not. There may also be business tax breaks that make it more affordable to operate in some regions. Use this information to identify a suitable location and secure a lease for your new headquarters.

Prepare a budget for your move.

Develop a budget for your move that accounts for all changes required to complete the move. This budget should include the cost of a moving company, movers, rental trucks, and new equipment and will depend on the type of move you're planning and where your new home will be. It may also include appropriate software needed to transfer data and storage lockers for securing equipment if it needs to be removed from your current site before it can be installed in your new location. Once you move, your corporate letterhead, business cards, and other printed items that display your business address will need to be replaced. Vendor accounts need to be updated, and clientele must be notified. Your budget should account for these costs and the staff hours required for move-related communications and updates.

Your business may also contribute to the cost of relocating some current employees. Determine what expenses your business will cover to ensure your relocation budget is accurate.

Enable access to data sources for remote workers.

Integration platform-as-a-service (iPaaS) programs are designed to enable businesses to integrate data from different systems and locations. iPaaS automates and simplifies integration of information from on-site systems, mobile apps, software as a service (SaaS) platforms, and data storage systems in other physical locations. With iPaas, staff can be confident in their data integrity and assured that data uploaded from all input sources are integrated, up to date, and accurate.

iPaaS is a cloud-based system. Cloud technology can be used to enable remote work during your move. With effective remote work systems in place, employees can access the systems they work on and the data they need to complete their tasks from any location with internet access. Having staff work from home during the move will allow business processes to continue without interruption and prevent your company from losing revenue due to service gaps. Enabling remote work through cloud services and access to data sources will also eliminate the need to rent a temporary worksite during the move.

Create a timeline for your relocation.

Some tasks must be performed before your business relocates. This includes ordering new supplies with your new address, packing equipment, and determining where equipment will be installed in your new facility. You may also need to paint your new headquarters, install carpet, and modify the existing facilities. A comprehensive timeline should account for how long each task will take to complete and what needs to be in place before each task is initiated. You'll be able to communicate this to the moving company so that movers don't pack and transport equipment that can't be installed because work crews have not finished their new location tasks.

Hire a local moving company.

Hiring a professional moving company with movers who have years of experience will expedite the moving process and ensure a seamless transition to your new location. Google "moving companies in Maryland" to find the best company to meet your relocation needs. Local movers are familiar with the area and can help you get where you're going more quickly on move day. Movers can also pack items securely to prevent damage during transport, transport your equipment and belongings to a new location, and provide short-term storage if items need to be removed from your current address before your new location is ready.

Make a post-move checklist.

Once your business has relocated, initiate the post-move activities that must be completed. Staff will need to contact your business partners, vendors, and clients to ensure they have accurate contact information for your new headquarters. Some of these will be manual processes, but you'll be able to perform some of them by using cloud services and long distance workers, as long as your remote employees have access to all of the data sources they need to complete the integration projects while maintaining your company's privacy policy and best practices.

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